602 Walnut Street
Wellsville, Kansas 66092
FCC #470 Request for Proposal Wireless Network
NOTICE TO VENDORS/BIDDERS: This RFP will Server for an Aruba AP 310 or equivalent vendors.
INSTRUCTIONS AND CONDITIONS
I. GENERAL REQUIREMENTS
The Wellsville school district USD289 wishes to purchase an Aruba Instant AP 310 and Controller or equivalent for the School District.
The School Board of Wellsville school district USD289 is hereby inviting bids for this request.
We will be seeking 70 Aruba AP 305 instants or equivalent Wireless network for the school district
Wellsville Middle School
Wellsville High School
Any Question or on-site walkthrough asks via email to email@example.com and firstname.lastname@example.org before the Allowable Contract Date on the 470.
All Documentation and Responsive can be found on school website
We welcome bidders to read the following RFP and are free to bid on any or all of the items posted. The school district is located in Franklin County, Kansas. The District consists of one elementary school, one middle school, and one high school approximately one thousand users. Bidder must have acquired a Schools and Libraries Corporation SPIN number and be willing to comply with all regulations pertaining to the Universal Service Fund Criteria for E-Rate providers. Read the bid instructions and conditions prior to bidding.
This bid must be sealed in an envelope and filed with Sherry Bousman, Computer Services Department, by 3:30 p.m. CST, January 1, 2018. If the chosen vendor/bidder refuses or is unable to meet the terms set forth by the Wellsville school district USD289 School Board, the award may be given to the next qualified vendor.
Attention: Sherry Bousman
602 Walnut Street
Wellsville, Kansas 66092
The bidder shall set forth on the form provided: (A) the name and business address of each Subcontractor who will perform work or labor or render services; and (B) the portion of work to be done by each such
Subcontractor. A Subcontractor is defined as an individual, partnership, or corporation who contracts with the
Bidder to furnish material and labor or labor only, for the performance of work at the site. Suppliers of materials only are not deemed to be Subcontractors. No Subcontractors will be recognized as other than an employee of the Contractor. The Bidder shall be entirely responsible for the fulfillment of the contract.
Should any portion of the work done, or any materials delivered, fail to comply with requirements of the contract, such work or materials shall be rejected, and shall immediately be made satisfactory to Wellsville School District by the Contractor, at no additional expense to the School District.
The Bidder, and the agents and employees of the Bidder, in the performance of the agreement, shall act in an independent capacity and not as officers or employees of agents of Wellsville School District.
The successful bidder may be required to furnish a letter of organization listing the firm members, officers of corporation, and those persons authorized to sign legal documents. Should a change be contemplated to the name or nature of the bidder's legal entity, the bidder shall first notify the District in order that proper steps may be taken to have the change reflected on the contract or purchase order.
The District shall be given the benefit of any lower prices which may, for comparable quality and delivery, be given by the contractor to any other school district or any other State, County, Municipal, or local government agency in Franklin County for the products listed herein.
The contractor at his own expense and risk shall defend any legal proceedings that may be brought against the District or the Board, its officers or employees or any such claim or demand, and satisfy any judgment that may be rendered against any of them.
The District is planning on using Federal Universal Service Funds for a substantial funding of these services; therefore the seller should be familiar with this process. The seller will invoice the buyer and the Schools and Libraries Corporation (SLC) for payment for the percent of the cost of the project that is ERATE eligible that is awarded in the Funding Commitment Letter.
DESIGNATION OF SUBCONTRACTORS
Cell Phone and Internet Service
Wellsville School District 289
Portion of Work Subcontractor Location & Place of Business ________________________________________________________________
Proper Name of Bidder
Date: ______________________ By: ______________________________
Signature of Bidder _____________________________________________
Regarding Workers Compensation and Background Checks
Contractors shall comply (and shall ensure that the Goods and Seller's subcontractors and suppliers of every tier comply) with all applicable laws, ordinances, rules, regulations, orders, licenses, permits and other requirements, now or hereinafter in effect, of any governmental authority. All laws, ordinances, rules, regulations and orders are required to be incorporated in agreements of this character are incorporated in this Contract by this reference. The contractor shall enforce strict discipline and good order among the subcontractor's employees and other persons carrying out the Contract. The contractor shall not permit employment of unfit persons or persons not
Skilled in tasks assigned to them. At no change to the Contract price or Contract time, the Buyer may provide written notice requiring the subcontractor to remove from the site any employee or other person carrying out the Contract the Buyer considers objectionable. If the work is being performed at a site in active school use or where there is a likelihood of contact with children, a person shall be unfit if he or she has pled guilty to or has been convicted of any felony crime involving the physical injury or death of a child, the physical neglect of a child, sexual offenses against a minor, sexual exploitation of a child, the sale or purchase of a minor child, promoting prostitution of a child, or violation of similar laws of another jurisdiction.
The contractors shall comply with all applicable provisions of, "Hours of Labor". , "Worker and Community Right to Know Act," and, the contractor shall provide the Buyer copies of and have available at the Project site a workplace survey or material safety data sheets for all "hazardous" chemicals under the control or use of contractor at the Project site. Contractor shall not be entitled to any additional contract time or compensation arising from its failure or alleged failure to comply with this statute or regulation.
THIS AGREEMENT, made the__________day of ______________________, 2017, in the county of Franklin, State of Kansas, by and between Wellsville School District 289 hereinafter called the District, and _______________________________________, hereinafter called the Contractor, ________________________________________
WITNESSETH that the District and the Contractor for the considerations stated herein agree as follows:
ARTICLE 1 - SCOPE OF WORK
The Contractor shall perform services within the time stipulated in the contract as herein defined, and shall provide all services, and transportation to complete in a workmanlike manner all of the work required in connection with the following titled Network Wiring Installation.
IT IS THE DUTY OF THE
Contractor to complete the work covered by this contract in exact accordance with the approved plans, specifications, and other contract documents as specified in Article 6 below. The Contractor shall be liable to the
District for any damages arising as a result of a failure to fully comply with that obligation, and the Contractor shall not be excused with respect to any failure to so comply by any act or omission of the architect, Engineer, Inspector, Office of the State Architect, or representative of any of them, unless such act or omission actually prevents the Contractor from fully complying with the requirements of the documents, and unless the Contractor protests at the time of such alleged prevention that the act or omission is preventing the Contractor from fully complying with the contract documents. Such protest shall not be effective unless reduced to writing and filed with the district office within three working days of the date of occurrence of the act or omission preventing the Contractor from fully complying with the contract documents.
ARTICLE 3 - HOLD HARMLESS AGREEMENT
The Contractor agrees to and does hereby indemnify and hold harmless the District, its officers, agents, and employees from every claim or demand made, and every liability, loss, damages, or expense, of any nature whatsoever including attorney fees and costs, which may be incurred by reason of:
(a) Liability for damages (1) death or bodily injury to persons, (2) injury to, loss or theft of property, or (3) any other loss, damage or expense arising under either (1) or (2) above, sustained by the Contractor or any person, firm or corporation employed by the Contractor upon or in connection with the work called for in this Agreement, except for liability resulting from the sole negligence or willful misconduct of the District, its officers, employees, agents or independent contractors who are directly employed by the District; and
(b) Any injury to or death of persons or damage to property caused by any act, neglect, default or omission of the Contractor, or any person, firm, or corporation employed by the contractor, either directly or by independent contract, including all damages due to loss or theft, sustained by any person, firm or corporation including the District, arising out of, or in any way connected with the work covered by this agreement, whether said injury of damage occurs either on or off school district property, if the liability arose from the negligence or willful misconduct of anyone employed by the Contractor, either directly or by independent contract.
(c) The Contractor, at his own expense, cost and risk, shall defend any and all actions, suits, or other proceedings that may be brought or instituted against the District, its officer, agents or employees, on any such claim, demand or liability, and shall pay or satisfy any judgment that may be rendered against the district, its officers, agents or employees in any action, suit or other proceedings as a result thereof.
ARTICLE 4 - PROPERTY LIABILITY AND PROPERTY DAMAGE INSURANCE
Contractor shall take out and maintain during the life of this contract such public liability and property damage insurance, $1,000,000.00 minimum, as shall protect him/her and the District from all claims for personal injury, including accidental death, as well as from all claim for property damage arising from operations under this contract.
Prior to commencement of the work, the Contractor shall submit to the District verification of adequate Liability Insurance Coverage.
ARTICLE 5 - PROVISIONS REQUIRED BY LAW
Each and every provision of law and clause required to be inserted in this contract shall be deemed to be inserted herein and this Contract shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not inserted correctly, then upon application of either party the Contract shall forthwith be physically amended to make such insertion or correction.
ARTICLE 6- COMPONENT PARTS OF THE CONTRACT
The Contract entered into by this Agreement consists of the following contract documents, all of which are component parts of contract as if herein set out in full or attached hereto:
Notice to Vendors/Bidders
Bid Instructions and Conditions
Designation of Subcontractors
Certification of Workers Compensation
All of the above-named contract documents are intended to be complementary. Work required by one of the above-named contract documents and not by others shall be done as if required by all.
IN WITNESS WHEREOF, this Agreement has been duly executed by the above-named parties, on the day and year first above written.
Authorized Officers or Agents