July 25, 2016 - Organizational and Regular Monthly Meeting

                                

FROM THE OFFICE OF THE SUPERINTENDENT

USD 289 BOARD OF EDUCATION MEETING JULY 25, 2016

 

 

DATE:    July 19, 2016       

TO:          BOE MEMBERS

RE:          BOE Meeting Agenda, Monday, July 25, 2016, 6:30 PM in BOE Conference Room.

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The 15-16 board vice president will act as temporary chairperson until a president for 16-17 is elected.

1.             Call Meeting to Order and Roll Call

2.             Adopt the Agenda

3.             Public Comment

4.             Consent Agenda

                a.             Approval of previous Meeting Minutes.  6.27.16 BOE Minutes 

                b.             Monthly Bills and Financial Report:

                                 July Check Register    

                                 WES Cash & Check Detail Report    WMS Cash & Check Detail Report

                                 WHS Cash & Check Detail Report

                c.             Donations – William Coughenour Memorial Fund  $575.00 to the Foodservice department 

                d.             Staff Reports

                                1.             Superintendent

                                2.             Building Administrators – No Reports

                                3.             Special Education 7.12.16 Minutes    7.14.16 Minutes 

                                4.             WJRC

5.  ORGANIZATION OF THE BOARD FOR THE 16-17 SCHOOL YEAR:

                A.  ELECTION OF PRESIDENT

                B.  ELECTION OF VICE-PRESIDENT

                C.  APPOINTMENT OF:

                                1.             CLERK--Recommend Sherry Bousman

                                2.             TREASURER—Recommend Susan McCarty

 6.  ANNUAL ORGANIZATIONAL BUSINESS:               

                (*Items A thru BB can be adopted with one motion, any item can be held out for a separate motion if desired.)

  1.  ADOPT RESOLUTION FOR WAIVER OF GAAP--Recommend adoption.                  

                B.            ADOPT OFFICIAL DEPOSITORY FOR SCHOOL DISTRICT FUNDS--                                                                                                      Recommend Landmark National Bank

                C.            DESIGNATE BUILDING TRUANCY OFFICERS (KSA 72-1113)--             

                                Recommend  Wellsville High School Principal, Mr. Adams;

                                                            Wellsville Middle School Principal, Mr. Fox;

                                                            Wellsville High School Activities Director, Mr. Burkdoll;

                                                            Wellsville Elementary Principal, Mr. Townsend     

                D.            ESTABLISH REGULAR BOE MEETING DATES, LOCATION, AND TIMES RESOLUTION 

                                Recommended Dates:  July 25; August 22; September 26; October 24; November 28; December 19, January 23; February 27; March 27; April 24; May 22; June 26; all dates are Mondays.           

                                Location:  Wellsville BOE meeting room; Time: 6:30pm.  The Board of Education              

                                reserves the right to adjourn any meeting of the Board to another time and/or place. 

  1.    APPOINT HEARING OFFICER FOR FREE AND REDUCED PRICED MEAL

                APPLICATION APPEALS--Recommend Superintendent of USD 289, Jerry Henn

 F.             APPOINT FOOD SERVICE REPRESENTATIVE--

                                Recommend Food Service Director, Carlene Canterbury

                G.            DESIGNATE DISTRICT KPERS REPRESENTATIVE--

                                Recommend Clerk of the Board, Sherry Bousman and Susan McCarty, Treasurer, as an

                                additional signee.

                H.            ESTABLISH PETTY CASH LIMITS--Recommend $1500 district office and high school office   

            I.              ADOPT EARLY PAYMENT REQUEST POLICY (KSA 12-105(b) This state statute allows the district clerk to pay certain bills prior to board approval to take advantage of discounts/lower rates.  Recommend adoption.  (see “I” PDF)

                J.             DESIGNATE OFFICIAL DISTRICT NEWSPAPER—Recommend The Ottawa Herald

                K.            APPOINT DISTRICT SCHOOL ATTORNEY—Recommend Blaine Finch

                L.             DESIGNATE TITLE I DIRECTOR—

                                Recommend Elementary Principal, Jason Townsend

                M.            DESIGNATE PERKINS PROGRAM DIRECTOR--

                                Recommend High School Principal, Josh Adams

                N.            DESIGNATE AT RISK PROGRAM DIRECTOR--           

                                Recommend Superintendent, Jerry Henn

                O.            DESIGNATE TITLE II PROGRAM DIRECTOR--

                                Recommend Superintendent, Jerry Henn

                P.            DESIGNATE DISTRICT HOMELESS COORDINATOR --

                                Recommend Family Services Coordinator, Janet Delgado

                Q.            DESIGNATE FREEDOM OF INFORMATION OFFICER --

                                Recommend Board Clerk, Sherry Bousman

                R.            APPOINT DISCRIMINATION COMPLIANCE OFFICER, HUMAN RELATIONS                      

                            OFFICER, District Hearing Officer--Recommend Superintendent, Jerry Henn;        

                                APPOINT 504 COMPLIANCE OFFICERS--Recommend Wellsville High               

             School     Principal, Josh Adams; Wellsville Middle School Principal,

                                Mr. Fox; and Wellsville Elementary Principal, Jason Townsend.

                S.            ADOPT 1116 HOUR CALENDAR FOR 16-17 SCHOOL YEAR--

                T.             APPOINT BOARD REPRESENTATIVE TO RECEIVE KASB GOVERNMENTAL                    

                                NETWORK INFORMATION AND BE THE VOTING DELEGATE TO KASB CONVENTION--(Beth Watson was appointed to this position during the past 15-16 school year.) This person is usually the voting delegate to the state KASB annual meeting in December of each year. 

                U.            APPOINT TWO USD 289 BOARD MEMBERS TO THE SPECIAL EDUCATION COOP –    

                                (Dawn Whalen and Juanita Peckham have been serving in these positions.  The                                 

                                commitment by our board members is for their term in office, usually four years. ) 

                V.            APPOINT TWO USD 289 BOARD MEMBERS TO THE TECHNOLOGY COMMITTEE.

                                Clyde Coons and Ron Bloss held these positions the past year.

                W.           SET SUBSTITUTE TEACHER PAY FOR 16-17.  Sub pay had been set at $45

                one/half day and $85 for the 15-16 school year. The recommendation for sub pay for the 16-17 school year is $50 for a half day and $90 for a full day.

                X.            ADOPT RESOLUTION TO ESTABLISH HOME RULE--Recommend adoption. 

                Y.             APPOINT TWO USD289 BOARD MEMBERS TO THE NEGOTIATIONS TEAM.  Dawn Whalen and Ron Bloss have                                       served in this position. 

                Z.             SET THE MILAGE REIMBURSMENT RATE   TO MATCH THE STATE OF KANSAS REIMBURSEMENT RATE.

                AA.          ADOPT ESTABLISH ACTIVITY FUNDS  -- Resolutions for adopted for each activity fund.

                        Elementary Activity Fund    MS Activity Fund    HS Activity Fund 

                BB.          ADOPT RESOLUTION FOR DESTRUCTION OF RECORDS 

                      *Suggested motion for items A thru BB, less any items the board wants removed for further discussion.

                             “I move that the board adopt the recommendations made for items A thru BB.

7.             Old Business

                a.             Classified Handbook. 

                b.             CASE

                c.             Technology

                d.             Facility Upkeep

8.             New Business

                a.             Athletic Trainer Services Agreement

                b.             Board Goals   15-16 BOE Goals    15-16 BOE Sub Goals   KSDE Kansas Can

                c.             Special Meeting

9.             Executive Session (if needed)

                a.             Negotiations

                b.             Personnel

                c.             Student Matters

10.          Adjourn

 

Public Comment Procedure/Guideline

*  Comments are limited to five (5) minutes maximum   *  Comments must relate to item on the agenda or past agendas

*  If a comment does not relate to an agenda item, Patron must request to be added to the following month’s agenda

*  No response is to be expected from Board members at that time.  *  Must not use names